Event Dates: May 17–18, 2025
Prepared Summary of Cash Flow and Financial Activity
1. Overview
The Himalayan Fair 2025 successfully concluded with two days of event activity generating strong sales revenue and carefully tracked expenditures. All transactions were recorded with clear payment methods including Zelle, NANC Card, Cash, and Checks.
2. Team Involvement
A committed group of individuals led the planning, preparation, and execution of the event:
- 14 Board of Directors
- 1 Staff Member
- 15 Volunteers
This team worked diligently over multiple weeks, with intensive two-day on-site preparation and management to ensure the event’s success.
Thank You to Our Incredible Volunteers & Kitchen Teams
3. Revenue Summary
| Source | Amount |
|---|---|
| Day 1 Sales (Cash) | $5,295.00 |
| Day 1 Sales (Card) | $5,550.00 |
| Day 2 Sales (Cash) | $5,015.00 |
| Day 2 Sales (Card) | $6,560.00 |
| Total Gross Sales | $22,420.00 |
4. Expense Summary
The event incurred expenses across various categories including food and beverage procurement, vendor payments, transportation, hardware purchases, and miscellaneous logistics. Major expenses included:
| Category | Amount |
|---|---|
| Vendor Payments (MoMo & Selroti) | $9,683.00 |
| Supplies & Groceries (Costco, Walmart, etc.) | ~$2,100.00 |
| Transport & Rentals (Uber, UHAL, etc.) | ~$704.00 |
| Payment Gateway Fee | $387.36 |
| Miscellaneous | ~$1,400.00 |
| Total Expenses | $14,274.06 |
5. Net Cash Flow
| Description | Amount |
|---|---|
| Total Revenue | $22,420.00 |
| Total Expenses | $14,274.06 |
| Net Cash Flow (Surplus) | $7,830.94 |
6. Additional Notes
- Health Permit fees were waived, resulting in zero expense under this head.
- Payments were managed using multiple methods to streamline logistics.
- NANC supported the organizer with Food Coupons donations.
- No outstanding balances or unpaid liabilities were recorded as of the event close.
Conclusion
The Himalayan Fair 2025 was a financially successful event, achieving a healthy surplus. Effective budgeting, diverse revenue streams, and in-kind contributions supported a well-managed and sustainable fair.
